What is the Team Time Zone Planner used for?

It visualises the local time and business hours of every teammate on a single 24‑hour chart so you can see when everyone is online and where the overlaps and pain points are.

How many cities or teammates can I add?

The planner is optimised for small and medium sized teams. You can add multiple cities or time zones, and the layout will adapt so you can still read the timeline comfortably.

Does the timeline handle Daylight Saving Time and future dates?

The chart is built on IANA time zones and applies DST rules correctly for today and upcoming dates, so morning, afternoon and evening blocks stay realistic as the seasons change.

How do I find a fair meeting time with this tool?

After you add all teammates, look for slots where several business-hour bands overlap. Aim for times that are inside normal office hours for as many people as possible, instead of pushing extreme early or late calls onto one region.

Team Time Zone Overlap Chart & Planner

Find fair, realistic meeting times for your global team. See exactly where business hours overlap across multiple cities.

The timeline uses official IANA time zones and live offsets, so every segment respects local business hours, DST shifts, and each teammate's local clock.

Select Team Locations

Include my location

1 of 5 cities

Select cities to compare

Add at least 2 cities, or enable your own location, to see the full 24-hour timeline, highlight shared business hours, and reveal fair meeting windows for everyone.

How It Works

Add Team Cities

Select up to 5 cities where your team members are located

Include Your Location

Toggle your location for personalized meeting times

Find Best Time

View the visual timeline and optimal meeting windows

How MeetSpan calculates time zones (DST‑aware)

We use IANA time zones (for example: America/New_York) and apply daylight saving rules for each location automatically.

Your local time zone comes from your device settings, and you can override it anytime by selecting a city/time zone.

Scheduling reminder: local public holidays and movable observances (e.g., Ramadan/Eid, Lunar New Year) can shift working hours. Holiday/observance overlays aren’t enabled on MeetSpan yet—please confirm with local calendars.

If something looks off, double‑check your device date/time and time zone.

Pro tips for remote team scheduling

The Team Time Zone Planner becomes even more powerful when you combine it with simple remote‑work rituals. These ideas can significantly reduce time zone friction for your team.

Rotate uncomfortable times so the same region does not always carry the early or late calls.
Cluster meetings into a few overlap blocks, leaving the rest of the day for deep work.
Mark "no meeting" hours for each region so colleagues see hard boundaries.
Record key sessions and share written notes for teammates in difficult time zones.

For monthly planning of launches or all‑hands, pair this planner with the Monthly Success Table, and use the Meeting Overlap Finder when you need the single fairest slot across many cities.

How to use the Team Time Zone Planner

This planner is designed for distributed teams that meet regularly. Add each teammate once, then experiment with proposed times until you find a pattern that feels fair for everyone.

Suggested workflow for team leads

Add your key cities or time zones, and save the list in your notes or team handbook.
Use the 24‑hour timeline to spot healthy overlaps and painful red zones.
Propose 2–3 recurring meeting slots and share screenshots with your team for feedback.

Good practices for fair meetings

Rotate the least convenient slot (very early or very late) between regions over time.
Keep status updates short and push detailed discussions into written docs.
Record important calls so teammates in difficult time zones can catch up asynchronously.

Team Time Zone Planner FAQ

Can I export or share the timeline?: You can take a screenshot and paste it into your team docs, chat channels, or onboarding guides. A native export option can be added in a future version.
Does the planner support non-standard work weeks?: Yes. Because it is purely time-based, you can visually map four-day weeks, split shifts, or regional weekends just by adding the relevant cities and reading the chart.